- Sat Dec 13, 2025 11:36 pm#11893
Preparation Guide for the Position of Assistant Manager / Deputy Manager (Export Sales) at OLiLA Glass Industries Ltd.
1. KNOW THE COMPANY AND THE INDUSTRY
• Study OLiLA Glass Industries Ltd.: its product range (glassware), key markets, major buyers and competitors.
• Review the company’s website (if available) and recent news releases to understand recent projects, certifications and growth plans.
• Familiarize yourself with the glassware manufacturing process, especially the stages that affect export logistics such as drying, tempering, quality inspection and packaging.
• Understand the specific challenges faced by the Bangladesh glass/ceramics sector – customs duties, export incentives, seasonal demand spikes, and any recent regulatory updates.
2. MASTER THE CORE RESPONSIBILITIES
Documentation Management
– Learn the exact format and required content of pro‑forma invoices, commercial invoices, packing lists, Bills of Lading / Air Way Bills and Certificates of Origin used by Bangladeshi exporters.
– Practice filling out a sample export documentation pack, ensuring that each document matches the incoterm (e.g., FOB, CIF) stated in the sales contract.
– Review the steps for preparing and presenting LC documents to banks; know the difference between sight, usance and revolving LCs.
Shipment Coordination
– Map the end‑to‑end flow: production order → quality check → warehouse pick‑up → loading → freight forwarder booking → departure.
– Create a checklist that includes production completion dates, container loading plans, and carrier appointment times.
Freight Management
– Research the major shipping lines and freight forwarders that operate out of Chittagong and Mongla ports.
– Understand how to obtain and compare freight quotations, and how to negotiate terms such as free‑time, demurrage and insurance.
LC and Banking
– Review the procedural flow from LC issuance by the buyer’s bank to document presentation and negotiation at your bank.
– Memorize the common discrepancies (e.g., mismatched shipping dates, missing signatures) and how to rectify them quickly.
Compliance and Regulatory Adherence
– Study Bangladesh Export Policy, customs procedures, and the latest amendments to the Customs Act.
– Keep a quick‑reference sheet for incoterms 2020 and their impact on cost and risk allocation.
Sales Support & Client Management
– Draft template email replies for order acknowledgment, shipment tracking updates and post‑shipment follow‑up.
– Prepare a short market research report on a potential new market (e.g., Middle‑East, EU) – include demand size, competitor pricing and entry barriers.
Reporting & Administration
– Practice generating a KPI dashboard in Excel: export volume, freight cost per TEU, average LC realization time, and order‑to‑shipment cycle time.
– If possible, get a demo of the ERP system used by the company (SAP, Oracle, or a local solution) – focus on the sales‑order and logistics modules.
3. BUILD THE REQUIRED SKILLS
• Communication – rehearse concise, professional phone and email etiquette in English; be ready to present shipment status to senior management.
• Analytical – undertake a case study: calculate the landed cost of a glassware order under different incoterms and freight options.
• Problem‑solving – prepare examples where you resolved documentation mismatches, cleared customs holds, or handled a delayed vessel.
• Technical – refresh your MS Excel abilities (pivot tables, VLOOKUP, basic macros) and practice creating standard operating procedure (SOP) documents in Word.
4. TAILOR YOUR APPLICATION MATERIALS
Resume
– Highlight 2‑4 years of relevant experience in manufacturing, freight forwarding or ceramics/glassware export.
– Use bullet points that mirror the job description: “Prepared and verified export documentation including LCs and B/Ls for shipments valued up to $X million.”
– List any ERP or logistics software you have used (e.g., Tally, TradeSphere, SAP).
Cover Letter
– Open with a brief statement of why you are interested in OLiLA Glass Industries and the glassware export segment.
– Mention specific achievements such as “Reduced freight cost by 8 % through carrier renegotiation” or “Achieved 100 % on‑time LC realization for three consecutive quarters.”
– Conclude by stating your readiness to contribute to market expansion and operational efficiency.
5. PREPARE FOR THE INTERVIEW
Technical Questions
– Explain the documentation flow for an LC‑based export transaction.
– Describe how you would handle a customs seizure due to an incorrect HS code.
– Calculate the total cost to the buyer for a CIF shipment when freight is $1,200, insurance $150, and CIF price $8,000.
Situational Questions
– “A container is stuck at port because the packing list does not match the B/L. What steps do you take?”
– “The buyer requests an earlier shipment date but production is not complete. How do you manage expectations?”
Behavioral Questions
– Provide an example of a time you coordinated between production, warehouse and freight forwarder under a tight deadline.
– Discuss a situation where you identified a cost‑saving opportunity in the export process.
Company‑Specific Questions
– Show that you have researched OLiLA’s key export markets; be ready to suggest one new market and a high‑level entry strategy.
– Ask about the ERP system in use, the size of the export team, and the company’s growth targets for the next three years.
6. LOGISTICS FOR APPLICATION SUBMISSION
• Ensure your CV and cover letter are saved as PDF files named “YourName_OliLA_Application.pdf”.
• Attach any supporting documents that demonstrate your export documentation expertise (e.g., a sample export pack you prepared, a brief report on freight cost analysis).
• Send the email to the address provided in the job posting with the subject line: “Application – Assistant Manager Export Sales – Your Name”.
• If the posting includes an online application portal, fill in all mandatory fields and upload the same PDF file.
7. POST‑APPLICATION FOLLOW‑UP
• Wait 5‑7 business days; if no acknowledgment is received, send a polite inquiry email confirming receipt of your application.
• Keep a spreadsheet tracking the date of submission, contact person, and any follow‑up actions.
8. CONTINGENCY PREPARATION
• Have a backup plan for any technical glitches (e.g., a printed copy of your CV ready for a walk‑in interview, if later invited).
• Prepare a set of professional documents (identity proof, academic certificates, experience letters) that could be requested for verification.
By systematically covering company knowledge, core responsibilities, required skills, and interview preparation, you will present yourself as a well‑rounded candidate who can immediately add value to OLiLA Glass Industries Ltd.’s export sales and logistics operations. Good luck!
1. KNOW THE COMPANY AND THE INDUSTRY
• Study OLiLA Glass Industries Ltd.: its product range (glassware), key markets, major buyers and competitors.
• Review the company’s website (if available) and recent news releases to understand recent projects, certifications and growth plans.
• Familiarize yourself with the glassware manufacturing process, especially the stages that affect export logistics such as drying, tempering, quality inspection and packaging.
• Understand the specific challenges faced by the Bangladesh glass/ceramics sector – customs duties, export incentives, seasonal demand spikes, and any recent regulatory updates.
2. MASTER THE CORE RESPONSIBILITIES
Documentation Management
– Learn the exact format and required content of pro‑forma invoices, commercial invoices, packing lists, Bills of Lading / Air Way Bills and Certificates of Origin used by Bangladeshi exporters.
– Practice filling out a sample export documentation pack, ensuring that each document matches the incoterm (e.g., FOB, CIF) stated in the sales contract.
– Review the steps for preparing and presenting LC documents to banks; know the difference between sight, usance and revolving LCs.
Shipment Coordination
– Map the end‑to‑end flow: production order → quality check → warehouse pick‑up → loading → freight forwarder booking → departure.
– Create a checklist that includes production completion dates, container loading plans, and carrier appointment times.
Freight Management
– Research the major shipping lines and freight forwarders that operate out of Chittagong and Mongla ports.
– Understand how to obtain and compare freight quotations, and how to negotiate terms such as free‑time, demurrage and insurance.
LC and Banking
– Review the procedural flow from LC issuance by the buyer’s bank to document presentation and negotiation at your bank.
– Memorize the common discrepancies (e.g., mismatched shipping dates, missing signatures) and how to rectify them quickly.
Compliance and Regulatory Adherence
– Study Bangladesh Export Policy, customs procedures, and the latest amendments to the Customs Act.
– Keep a quick‑reference sheet for incoterms 2020 and their impact on cost and risk allocation.
Sales Support & Client Management
– Draft template email replies for order acknowledgment, shipment tracking updates and post‑shipment follow‑up.
– Prepare a short market research report on a potential new market (e.g., Middle‑East, EU) – include demand size, competitor pricing and entry barriers.
Reporting & Administration
– Practice generating a KPI dashboard in Excel: export volume, freight cost per TEU, average LC realization time, and order‑to‑shipment cycle time.
– If possible, get a demo of the ERP system used by the company (SAP, Oracle, or a local solution) – focus on the sales‑order and logistics modules.
3. BUILD THE REQUIRED SKILLS
• Communication – rehearse concise, professional phone and email etiquette in English; be ready to present shipment status to senior management.
• Analytical – undertake a case study: calculate the landed cost of a glassware order under different incoterms and freight options.
• Problem‑solving – prepare examples where you resolved documentation mismatches, cleared customs holds, or handled a delayed vessel.
• Technical – refresh your MS Excel abilities (pivot tables, VLOOKUP, basic macros) and practice creating standard operating procedure (SOP) documents in Word.
4. TAILOR YOUR APPLICATION MATERIALS
Resume
– Highlight 2‑4 years of relevant experience in manufacturing, freight forwarding or ceramics/glassware export.
– Use bullet points that mirror the job description: “Prepared and verified export documentation including LCs and B/Ls for shipments valued up to $X million.”
– List any ERP or logistics software you have used (e.g., Tally, TradeSphere, SAP).
Cover Letter
– Open with a brief statement of why you are interested in OLiLA Glass Industries and the glassware export segment.
– Mention specific achievements such as “Reduced freight cost by 8 % through carrier renegotiation” or “Achieved 100 % on‑time LC realization for three consecutive quarters.”
– Conclude by stating your readiness to contribute to market expansion and operational efficiency.
5. PREPARE FOR THE INTERVIEW
Technical Questions
– Explain the documentation flow for an LC‑based export transaction.
– Describe how you would handle a customs seizure due to an incorrect HS code.
– Calculate the total cost to the buyer for a CIF shipment when freight is $1,200, insurance $150, and CIF price $8,000.
Situational Questions
– “A container is stuck at port because the packing list does not match the B/L. What steps do you take?”
– “The buyer requests an earlier shipment date but production is not complete. How do you manage expectations?”
Behavioral Questions
– Provide an example of a time you coordinated between production, warehouse and freight forwarder under a tight deadline.
– Discuss a situation where you identified a cost‑saving opportunity in the export process.
Company‑Specific Questions
– Show that you have researched OLiLA’s key export markets; be ready to suggest one new market and a high‑level entry strategy.
– Ask about the ERP system in use, the size of the export team, and the company’s growth targets for the next three years.
6. LOGISTICS FOR APPLICATION SUBMISSION
• Ensure your CV and cover letter are saved as PDF files named “YourName_OliLA_Application.pdf”.
• Attach any supporting documents that demonstrate your export documentation expertise (e.g., a sample export pack you prepared, a brief report on freight cost analysis).
• Send the email to the address provided in the job posting with the subject line: “Application – Assistant Manager Export Sales – Your Name”.
• If the posting includes an online application portal, fill in all mandatory fields and upload the same PDF file.
7. POST‑APPLICATION FOLLOW‑UP
• Wait 5‑7 business days; if no acknowledgment is received, send a polite inquiry email confirming receipt of your application.
• Keep a spreadsheet tracking the date of submission, contact person, and any follow‑up actions.
8. CONTINGENCY PREPARATION
• Have a backup plan for any technical glitches (e.g., a printed copy of your CV ready for a walk‑in interview, if later invited).
• Prepare a set of professional documents (identity proof, academic certificates, experience letters) that could be requested for verification.
By systematically covering company knowledge, core responsibilities, required skills, and interview preparation, you will present yourself as a well‑rounded candidate who can immediately add value to OLiLA Glass Industries Ltd.’s export sales and logistics operations. Good luck!
