- Mon Dec 15, 2025 11:21 am#12214
PREPARING FOR THE CONSULTANCY POSITION WITH RESOURCE INTEGRATION CENTRE (RIC)
1. UNDERSTAND THE MISSION AND CONTEXT
• Review RIC’s history, core values and recent programmes on ageing, gender, disaster risk reduction (DRR) and climate‑change adaptation (CCA).
• Visit the RIC website and the procurement page (https://www.ric‑bd.org/news‑procurement) to download the full Terms of Reference (ToR) for the three resource books.
• Familiarise yourself with the national policy frameworks that must be integrated: National Social Security Strategy (NSSS), Sendai Framework for Disaster Risk Reduction, Sustainable Development Goals (SDGs), UN Decade of Healthy Ageing and any recent Bangladesh‑specific guidelines on older persons.
2. MAP YOUR RELEVANT EXPERIENCE
• Identify at least three past projects where you (or your team) developed technical documents, training manuals or resource guides for NGOs, training institutes or government bodies.
• Highlight work that involved: literature review, stakeholder consultations (KIIs/FGDs), gender‑sensitive content development, and integration of international policy standards.
• Prepare concise bullet‑point summaries (project title, client, duration, key outputs, your specific role, and measurable outcomes).
3. GATHER REQUIRED DOCUMENTS
• Updated CV(s) – focus on the 5–7 year experience window, emphasising DRR, gender, ageing and CCA work.
• National ID (NID) copy – ensure the image is clear and legible.
• Tax Identification Number (TIN) certificate – a recent (within 6 months) PDF.
• If applying as a consultancy firm, prepare an organisational profile (mission, core competencies, key staff CVs, past client list).
4. CRAFT THE EXPRESSION OF INTEREST (EOI)
a. Definition – Briefly restate the consultancy’s purpose: to produce three user‑friendly, inclusive resource books for NGO staff and OPA leaders on ageing, gender, DRR and CCA.
b. Objective – State the intended impact (e.g., improved capacity of NGOs to deliver age‑ and gender‑sensitive services, alignment with national and global frameworks).
c. Process & Methodology – Outline a step‑by‑step work plan covering:
i. Desk review of national/international literature (list key sources you will consult).
ii. Stakeholder mapping and selection of KIIs/FGDs (identify categories: ISHC/OPA leaders, older women, persons with disabilities, NGO staff).
iii. Data collection tools (interview guides, FGD prompts, consent forms).
iv. Drafting cycle – initial draft, internal peer review, stakeholder feedback round, finalisation.
v. Quality control – peer‑review panel, gender‑sensitivity checklist, readability testing.
d. Coordination – Explain how you will liaise with RIC’s project team, set up regular (weekly/bi‑weekly) progress meetings, and use collaborative platforms (e.g., Google Drive, Microsoft Teams) for document sharing.
e. Timeline – Break the 12‑week contract into phases with deliverable dates (e.g., Week 1‑2: Desk review; Week 3‑5: KIIs/FGDs; Week 6‑8: Draft chapters; Week 9‑10: Stakeholder review; Week 11‑12: Final submission and presentation).
5. PREPARE THE FINANCIAL PROPOSAL
• Itemise costs: consultant fees (daily or weekly rate), travel and accommodation for field interviews (if any), transcription/translation services, stakeholder workshop facilitation, printing of draft copies, contingency.
• Ensure the total aligns with RIC’s “as per financial proposal” guideline and is competitive for the Bangladeshi market.
• Include a brief justification for each cost line.
6. QUALITY AND GENDER‑SENSITIVITY CHECKS
• Develop a gender‑sensitivity matrix that maps each chapter’s content against the inclusion of older women and persons with disabilities.
• Cite how you will use participatory approaches to ensure the books are easy to understand (plain language, visual aids, infographics).
7. PREPARE THE PRESENTATION OUTLINE
• Title slide – consultancy title, your name/firm, date.
• Background – RIC’s mandate and the policy context.
• Methodology – key steps, stakeholder engagement plan.
• Findings – summary of literature review highlights and expected best‑practice themes.
• Recommendations – suggested structure of the three resource books, dissemination strategy.
• Timeline & Budget – visual Gantt chart and cost breakdown.
• Q&A – anticipate likely questions on gender inclusion, data validation, and sustainability.
8. FINAL PACKAGING AND SUBMISSION
• Combine all PDFs into a single file named: “EOI_RIC_YourName_2025.pdf”.
• Double‑check that the file does not exceed any size limit mentioned in the ToR.
• Send the email to procurement@ric‑bd.org with a clear subject line: “EOI – Individual Consultant – Resource Books – [Your Name]”.
• In the email body, include a brief cover note (2‑3 sentences) stating your interest, the attachment, and contact details.
• Keep a copy of the sent email and the PDF for your records.
9. POST‑SUBMISSION FOLLOW‑UP
• Mark the deadline (10 December 2025) on your calendar and set a reminder to follow up on 15 December 2025 if you have not received acknowledgment.
• Prepare for a possible interview or clarification session by reviewing your EOI and being ready to discuss methodology specifics, risk mitigation, and how you will handle stakeholder feedback.
10. CONTINGENCY PREPARATION
• Have a backup plan for data collection (e.g., virtual interviews) in case travel restrictions arise.
• Ensure you have a reliable internet connection and the necessary software for editing PDFs and creating infographics.
By following these steps, you will present a comprehensive, well‑structured application that demonstrates both technical expertise and a clear, gender‑sensitive approach to producing the required resource books for RIC. Good luck!
1. UNDERSTAND THE MISSION AND CONTEXT
• Review RIC’s history, core values and recent programmes on ageing, gender, disaster risk reduction (DRR) and climate‑change adaptation (CCA).
• Visit the RIC website and the procurement page (https://www.ric‑bd.org/news‑procurement) to download the full Terms of Reference (ToR) for the three resource books.
• Familiarise yourself with the national policy frameworks that must be integrated: National Social Security Strategy (NSSS), Sendai Framework for Disaster Risk Reduction, Sustainable Development Goals (SDGs), UN Decade of Healthy Ageing and any recent Bangladesh‑specific guidelines on older persons.
2. MAP YOUR RELEVANT EXPERIENCE
• Identify at least three past projects where you (or your team) developed technical documents, training manuals or resource guides for NGOs, training institutes or government bodies.
• Highlight work that involved: literature review, stakeholder consultations (KIIs/FGDs), gender‑sensitive content development, and integration of international policy standards.
• Prepare concise bullet‑point summaries (project title, client, duration, key outputs, your specific role, and measurable outcomes).
3. GATHER REQUIRED DOCUMENTS
• Updated CV(s) – focus on the 5–7 year experience window, emphasising DRR, gender, ageing and CCA work.
• National ID (NID) copy – ensure the image is clear and legible.
• Tax Identification Number (TIN) certificate – a recent (within 6 months) PDF.
• If applying as a consultancy firm, prepare an organisational profile (mission, core competencies, key staff CVs, past client list).
4. CRAFT THE EXPRESSION OF INTEREST (EOI)
a. Definition – Briefly restate the consultancy’s purpose: to produce three user‑friendly, inclusive resource books for NGO staff and OPA leaders on ageing, gender, DRR and CCA.
b. Objective – State the intended impact (e.g., improved capacity of NGOs to deliver age‑ and gender‑sensitive services, alignment with national and global frameworks).
c. Process & Methodology – Outline a step‑by‑step work plan covering:
i. Desk review of national/international literature (list key sources you will consult).
ii. Stakeholder mapping and selection of KIIs/FGDs (identify categories: ISHC/OPA leaders, older women, persons with disabilities, NGO staff).
iii. Data collection tools (interview guides, FGD prompts, consent forms).
iv. Drafting cycle – initial draft, internal peer review, stakeholder feedback round, finalisation.
v. Quality control – peer‑review panel, gender‑sensitivity checklist, readability testing.
d. Coordination – Explain how you will liaise with RIC’s project team, set up regular (weekly/bi‑weekly) progress meetings, and use collaborative platforms (e.g., Google Drive, Microsoft Teams) for document sharing.
e. Timeline – Break the 12‑week contract into phases with deliverable dates (e.g., Week 1‑2: Desk review; Week 3‑5: KIIs/FGDs; Week 6‑8: Draft chapters; Week 9‑10: Stakeholder review; Week 11‑12: Final submission and presentation).
5. PREPARE THE FINANCIAL PROPOSAL
• Itemise costs: consultant fees (daily or weekly rate), travel and accommodation for field interviews (if any), transcription/translation services, stakeholder workshop facilitation, printing of draft copies, contingency.
• Ensure the total aligns with RIC’s “as per financial proposal” guideline and is competitive for the Bangladeshi market.
• Include a brief justification for each cost line.
6. QUALITY AND GENDER‑SENSITIVITY CHECKS
• Develop a gender‑sensitivity matrix that maps each chapter’s content against the inclusion of older women and persons with disabilities.
• Cite how you will use participatory approaches to ensure the books are easy to understand (plain language, visual aids, infographics).
7. PREPARE THE PRESENTATION OUTLINE
• Title slide – consultancy title, your name/firm, date.
• Background – RIC’s mandate and the policy context.
• Methodology – key steps, stakeholder engagement plan.
• Findings – summary of literature review highlights and expected best‑practice themes.
• Recommendations – suggested structure of the three resource books, dissemination strategy.
• Timeline & Budget – visual Gantt chart and cost breakdown.
• Q&A – anticipate likely questions on gender inclusion, data validation, and sustainability.
8. FINAL PACKAGING AND SUBMISSION
• Combine all PDFs into a single file named: “EOI_RIC_YourName_2025.pdf”.
• Double‑check that the file does not exceed any size limit mentioned in the ToR.
• Send the email to procurement@ric‑bd.org with a clear subject line: “EOI – Individual Consultant – Resource Books – [Your Name]”.
• In the email body, include a brief cover note (2‑3 sentences) stating your interest, the attachment, and contact details.
• Keep a copy of the sent email and the PDF for your records.
9. POST‑SUBMISSION FOLLOW‑UP
• Mark the deadline (10 December 2025) on your calendar and set a reminder to follow up on 15 December 2025 if you have not received acknowledgment.
• Prepare for a possible interview or clarification session by reviewing your EOI and being ready to discuss methodology specifics, risk mitigation, and how you will handle stakeholder feedback.
10. CONTINGENCY PREPARATION
• Have a backup plan for data collection (e.g., virtual interviews) in case travel restrictions arise.
• Ensure you have a reliable internet connection and the necessary software for editing PDFs and creating infographics.
By following these steps, you will present a comprehensive, well‑structured application that demonstrates both technical expertise and a clear, gender‑sensitive approach to producing the required resource books for RIC. Good luck!
- By bdchakriDesk