- Thu Dec 11, 2025 12:49 am#10704
PREPARATION GUIDE FOR THE POSITION OF EXECUTIVE (ACCOUNTS)
AT ADVANCED POULTRY & FISH FEEDS LTD.
====================================================================
1. UNDERSTAND THE ROLE AND RESPONSIBILITIES
• Review every task listed in the job description and translate it into daily work‑flows.
• Identify recurring cycles (e.g., daily cash report, weekly bank reconciliation, monthly salary sheet).
• Map each activity to the relevant software or Excel workbook you will be using.
2. REQUIRED KNOWLEDGE AND SKILLS – SELF‑ASSESSMENT
• FIFO & LIFO inventory costing – be ready to explain the concepts, show calculations, and discuss how they apply to feed and hatchery stocks.
• Microsoft Excel – advanced functions (VLOOKUP, INDEX/MATCH, pivot tables, conditional formatting, data validation) and macros for repetitive posting tasks.
• Accounting software – learn the specific package commonly used in Bangladeshi feed manufacturing (e.g., Tally, QuickBooks, or any proprietary system). If the exact name is not disclosed, practice with a similar ERP module for sales, purchase, and ledger posting.
• Cash handling and cash‑management procedures – know how to prepare daily cash reports, reconcile cash boxes, and handle petty‑cash vouchers.
• Bank and loan reconciliation – refresh the steps for matching bank statements to ledger entries, identifying outstanding items, and preparing reconciliation statements.
3. PRACTICAL EXERCISES TO BUILD CONFIDENCE
a) FIFO/LIFO EXERCISE
– Create a sample inventory list for chick feed (date, batch, quantity, unit cost).
– Perform a FIFO cost of goods sold calculation for a month’s sales, then repeat using LIFO.
– Write a brief note on which method is preferred in the poultry industry and why.
b) EXCEL POSTING TEMPLATE
– Build a workbook with separate sheets for:
• AGE&CL transactions (sales, purchases)
• Chicks sales collection
• Purchase & sales ledger updates
• Breeder farm cash and stock ledgers
– Include formulas that automatically update totals, balances, and produce a daily cash report when new rows are added.
c) BANK RECONCILIATION SAMPLE
– Download a mock bank statement (CSV).
– Match each entry with the ledger in your Excel workbook.
– Highlight any “missing” or “unrecorded” items and write a short explanation of how you would investigate them.
d) SALARY SHEET PREPARATION
– Using sample employee data (basic salary, overtime, deductions), create a payroll sheet for AGE&CL and Advanced Layer Farm.
– Include statutory deductions (tax, social security) and calculate net pay.
e) REPORTING PRACTICE
– Draft a daily email template that summarises cash position, pending collections, and any exceptions.
– Prepare a weekly status report (one page) covering sales schedule, hatchery schedule checks, and inventory status.
4. STRENGTHEN SUPPORTING SKILLS
• Internet browsing – practice rapid research for market prices of feed ingredients, livestock feed trends, and regulatory updates.
• Social media & WhatsApp – be comfortable drafting concise updates or alerts to the marketing officer and other teams.
• MS Office – refresh PowerPoint for presenting monthly financial summaries and Word for drafting formal letters (e.g., bank letters, supplier communications).
5. REVIEW INDUSTRY KNOWLEDGE
– Familiarise yourself with the feed manufacturing value chain: raw material procurement, feed formulation, production, packaging, distribution, and hatchery operations.
– Understand the specific challenges of poultry, fish, and cattle feed businesses in Bangladesh (e.g., seasonal demand, import duties on raw ingredients).
– Read recent news about Advanced Poultry & Fish Feeds Ltd., its sister concerns, and any regulatory changes affecting the feed industry.
6. CURATE YOUR APPLICATION DOCUMENTS
a) Resume
– Highlight BBA (Accounting, Accounting & Information System, or Cost & Management Accounting).
– List 3–5 years of experience in manufacturing/FMCG, preferably in agro‑based firms, poultry or fisheries.
– Emphasise hands‑on work with FIFO/LIFO, ledger posting, cash handling, and bank/loan reconciliation.
– Include specific software names and Excel competencies.
b) Cover Letter
– Address the hiring manager (if known) and mention the job title.
– Summarise how your background aligns with each major duty (e.g., “I have successfully prepared daily cash reports and bank reconciliations for a 150‑MT feed plant”).
– State your willingness to work full‑time in Uttara, Dhaka, and your availability to start before the Jan 3 2026 deadline.
c) Certificates & Transcripts
– Attach scanned copies of your BBA degree, any professional accounting qualification, and relevant training certificates (Excel, ERP, FIFO/LIFO).
7. INTERVIEW PREPARATION
• Prepare STAR (Situation, Task, Action, Result) stories for:
– Resolving a cash‑handling discrepancy.
– Implementing a new inventory costing method.
– Coordinating with a marketing officer for chick collection.
• Anticipate technical questions:
– “Explain how you would post a chick sales collection in both Excel and software.”
– “Walk us through a complete bank reconciliation for a month with multiple deposits.”
– “What are the advantages and disadvantages of FIFO vs LIFO in a hatchery environment?”
• Demonstrate communication skills: practice delivering a short daily cash report verbally, as you might in a team meeting.
8. LOGISTICS AND PERSONAL PREPARATION
– Verify the company address: House 10, Road 7/A, Sector 03, Uttara, Dhaka‑1230. Plan a commute route that ensures punctual arrival.
– Dress code: business‑formal for the interview, then business‑casual for daily office work.
– Prepare required documents to bring: resume copies, certificates, ID, passport‑size photos, and a notebook for taking interview notes.
9. FINAL CHECKLIST (ONE DAY BEFORE APPLICATION SUBMISSION)
☐ Resume and cover letter formatted in PDF, no markdown, clean layout.
☐ All supporting certificates attached and clearly named.
☐ Email address for application verified (if provided).
☐ Application deadline confirmed (Jan 3 2026).
☐ Internet connection tested for uploading documents.
By following the steps above, you will be well‑equipped to demonstrate the technical competence, industry awareness, and professional readiness that Advanced Poultry & Fish Feeds Ltd. expects from an Executive (Accounts). Good luck!
AT ADVANCED POULTRY & FISH FEEDS LTD.
====================================================================
1. UNDERSTAND THE ROLE AND RESPONSIBILITIES
• Review every task listed in the job description and translate it into daily work‑flows.
• Identify recurring cycles (e.g., daily cash report, weekly bank reconciliation, monthly salary sheet).
• Map each activity to the relevant software or Excel workbook you will be using.
2. REQUIRED KNOWLEDGE AND SKILLS – SELF‑ASSESSMENT
• FIFO & LIFO inventory costing – be ready to explain the concepts, show calculations, and discuss how they apply to feed and hatchery stocks.
• Microsoft Excel – advanced functions (VLOOKUP, INDEX/MATCH, pivot tables, conditional formatting, data validation) and macros for repetitive posting tasks.
• Accounting software – learn the specific package commonly used in Bangladeshi feed manufacturing (e.g., Tally, QuickBooks, or any proprietary system). If the exact name is not disclosed, practice with a similar ERP module for sales, purchase, and ledger posting.
• Cash handling and cash‑management procedures – know how to prepare daily cash reports, reconcile cash boxes, and handle petty‑cash vouchers.
• Bank and loan reconciliation – refresh the steps for matching bank statements to ledger entries, identifying outstanding items, and preparing reconciliation statements.
3. PRACTICAL EXERCISES TO BUILD CONFIDENCE
a) FIFO/LIFO EXERCISE
– Create a sample inventory list for chick feed (date, batch, quantity, unit cost).
– Perform a FIFO cost of goods sold calculation for a month’s sales, then repeat using LIFO.
– Write a brief note on which method is preferred in the poultry industry and why.
b) EXCEL POSTING TEMPLATE
– Build a workbook with separate sheets for:
• AGE&CL transactions (sales, purchases)
• Chicks sales collection
• Purchase & sales ledger updates
• Breeder farm cash and stock ledgers
– Include formulas that automatically update totals, balances, and produce a daily cash report when new rows are added.
c) BANK RECONCILIATION SAMPLE
– Download a mock bank statement (CSV).
– Match each entry with the ledger in your Excel workbook.
– Highlight any “missing” or “unrecorded” items and write a short explanation of how you would investigate them.
d) SALARY SHEET PREPARATION
– Using sample employee data (basic salary, overtime, deductions), create a payroll sheet for AGE&CL and Advanced Layer Farm.
– Include statutory deductions (tax, social security) and calculate net pay.
e) REPORTING PRACTICE
– Draft a daily email template that summarises cash position, pending collections, and any exceptions.
– Prepare a weekly status report (one page) covering sales schedule, hatchery schedule checks, and inventory status.
4. STRENGTHEN SUPPORTING SKILLS
• Internet browsing – practice rapid research for market prices of feed ingredients, livestock feed trends, and regulatory updates.
• Social media & WhatsApp – be comfortable drafting concise updates or alerts to the marketing officer and other teams.
• MS Office – refresh PowerPoint for presenting monthly financial summaries and Word for drafting formal letters (e.g., bank letters, supplier communications).
5. REVIEW INDUSTRY KNOWLEDGE
– Familiarise yourself with the feed manufacturing value chain: raw material procurement, feed formulation, production, packaging, distribution, and hatchery operations.
– Understand the specific challenges of poultry, fish, and cattle feed businesses in Bangladesh (e.g., seasonal demand, import duties on raw ingredients).
– Read recent news about Advanced Poultry & Fish Feeds Ltd., its sister concerns, and any regulatory changes affecting the feed industry.
6. CURATE YOUR APPLICATION DOCUMENTS
a) Resume
– Highlight BBA (Accounting, Accounting & Information System, or Cost & Management Accounting).
– List 3–5 years of experience in manufacturing/FMCG, preferably in agro‑based firms, poultry or fisheries.
– Emphasise hands‑on work with FIFO/LIFO, ledger posting, cash handling, and bank/loan reconciliation.
– Include specific software names and Excel competencies.
b) Cover Letter
– Address the hiring manager (if known) and mention the job title.
– Summarise how your background aligns with each major duty (e.g., “I have successfully prepared daily cash reports and bank reconciliations for a 150‑MT feed plant”).
– State your willingness to work full‑time in Uttara, Dhaka, and your availability to start before the Jan 3 2026 deadline.
c) Certificates & Transcripts
– Attach scanned copies of your BBA degree, any professional accounting qualification, and relevant training certificates (Excel, ERP, FIFO/LIFO).
7. INTERVIEW PREPARATION
• Prepare STAR (Situation, Task, Action, Result) stories for:
– Resolving a cash‑handling discrepancy.
– Implementing a new inventory costing method.
– Coordinating with a marketing officer for chick collection.
• Anticipate technical questions:
– “Explain how you would post a chick sales collection in both Excel and software.”
– “Walk us through a complete bank reconciliation for a month with multiple deposits.”
– “What are the advantages and disadvantages of FIFO vs LIFO in a hatchery environment?”
• Demonstrate communication skills: practice delivering a short daily cash report verbally, as you might in a team meeting.
8. LOGISTICS AND PERSONAL PREPARATION
– Verify the company address: House 10, Road 7/A, Sector 03, Uttara, Dhaka‑1230. Plan a commute route that ensures punctual arrival.
– Dress code: business‑formal for the interview, then business‑casual for daily office work.
– Prepare required documents to bring: resume copies, certificates, ID, passport‑size photos, and a notebook for taking interview notes.
9. FINAL CHECKLIST (ONE DAY BEFORE APPLICATION SUBMISSION)
☐ Resume and cover letter formatted in PDF, no markdown, clean layout.
☐ All supporting certificates attached and clearly named.
☐ Email address for application verified (if provided).
☐ Application deadline confirmed (Jan 3 2026).
☐ Internet connection tested for uploading documents.
By following the steps above, you will be well‑equipped to demonstrate the technical competence, industry awareness, and professional readiness that Advanced Poultry & Fish Feeds Ltd. expects from an Executive (Accounts). Good luck!
